Constitution Article 6

UPTE-CWA 9119 Constitution

Article VI: Officers & Elections

Section 1. The officers of UPTE CWA 9119 shall be a President, an Executive Vice President, a Vice-President, a Secretary, and a Treasurer, no more than two of whom shall be members of the same campus local. Elections for these officers shall be conducted by a secret mail ballot of all UPTE CWA 9119 members-in-good-standing. These officers, together with the Executive Board members elected in accordance with the provisions of Section 2 of this Article shall constitute the UPTE CWA 9119 Executive Board. In addition, there shall be elected three members who shall serve as trustees. The trustees shall be elected to three-year staggered terms of office. An alternate trustee shall be elected at each annual UPTE-CWA 9119  convention to serve one year or until the next convention in years that do not have a convention. If multiple vacancies occur at a single convention, multiple trustees shall be elected to terms of staggered length of 1, 2, or 3 years. All other officers shall be elected for a term of three years.

Section 2. Each chartered campus local and UPTE-CWA Retirees Association shall be entitled to one Executive Board member, plus one additional Executive Board member per campus local for every one thousand (1,000) members of such campus local, to be elected as follows:

a. Executive Board members shall be selected from among the eligible members employed on such campus or facility and elected in accordance with Appendix B of this Constitution (for Retirees Association see Article XII, Section 3f).

b. Beginning with the 2023 UPTE CWA 9119 election, Executive Board members will serve three (3) year terms and will be elected by members of their campus local or Retirees Association in the same election as UPTE CWA 9119 Officers, regardless of the date of their most recent election, except as provided in Subsection d. below.

c. Beginning with the 2022 UPTE CWA 9119 Convention, the number of additional Executive Board members each campus local is entitled to, if any, will be adjusted at the time of the UPTE CWA 9119 Convention, based on such campus local’s membership as calculated for the purposes of representation at such Convention, per Article V Section 5.

d. If a campus local becomes entitled to an additional Executive Board member a year or more from the next regularly scheduled UPTE CWA 9119 election, the initial election process for any additional Executive Board members will begin within 60 days. These members will serve an abbreviated term that will last until the next regularly scheduled UPTE CWA 9119 election.

e. If a campus local becomes entitled to an additional Executive Board member less than a year from the next regularly scheduled UPTE CWA 9119 election, such additional Executive Board member will be elected in the next regularly scheduled UPTE CWA 9119 election.

f. If a campus local’s Executive Board member entitlement is reduced based on the number of members in such campus local per Subsection c. above, all current Executive Board members for such campus local shall serve the remainder of their terms.

g. For campus locals with more than one Executive Board member, candidates for Executive Board member will be ranked in order of the highest votes to the lowest, with the winners being those candidates with the highest number of votes.

Section 3. The Executive Board shall appoint an Election Committee. Notifications of nominations shall be sent to all members four months prior to the convention in election years. The notification shall include a nomination form that must be returned to the Election Committee three months prior to the convention. The nomination form shall include the candidate’s name, campus local affiliation, and statement of qualification. Ballots shall be provided to all members at least two months prior to the convention and must be completed/returned to the Election Committee at least one month prior to the convention. The results of the election will be announced at the annual convention.

Section 4. A vacancy in office shall be filled for the remainder of the unexpired term as follows:

a. A vacancy in the office of President, Executive Vice President, Vice-President, Secretary, or Treasurer shall be filled as follows:

i. If the vacancy occurs more than 120 days before the end of the term, such vacancy shall be filled by secret ballot in accordance with Section 3 of this article.

ii. If the vacancy occurs less than 120 days prior to the end of the term of office, such office shall remain unfilled for the remainder of the term.

b. A vacancy in the office of campus Executive Board member shall be filled as follows:

i. If the vacancy occurs more than 120 days before the end of the term, such vacancy shall be filled by secret ballot in accordance with Section 2 of this article.

ii. If the vacancy occurs less than 120 days prior to the end of the term of office, such office shall remain unfilled for the remainder of the term.

c. A vacancy in the office of trustee shall be filled by the alternate for the remainder of that year.

Section 5. Eligibility for elected office in this organization shall be as follows: A nominee must have been, for one year preceding the election, a member in good standing of a campus local or locals affiliated with this organization and must remain a member in good standing of his or her represented local throughout the term of office, except specified under Article IV, section 9. This provision shall apply only to members of UPTE CWA 9119 campus or facility locals that have been in existence for one year or more. No Executive Board member may continue in office if such Executive Board member becomes ineligible for such office.

Section 6. Each member of the Executive Board is obligated to attend all regularly scheduled Executive Board meetings. In the event that a campus representative is unable to attend a meeting of the Executive Board, the President of that representative’s campus local shall have the authority to appoint from that campus local’s executive board an alternate to serve in the Executive Board member’s absence. The UPTE CWA 9119 Executive Board shall have the authority to declare vacant the position held by any Executive Board member who fails to attend two consecutive meetings or three meetings in that board member’s term of office. Prior to the action taking place, the member shall be notified and be given the opportunity to demonstrate that this action should not take place. If, according to policies established by the UPTE CWA 9119 Executive Board, the Board determines that the absences should be unexcused, the position shall be declared vacant and filled in accordance with Article VI, Section 4.

Section 7. The UPTE-CWA 9119 President shall be a delegate to the CWA national convention as part of the officer’s duties. UPTE CWA 9119 shall elect other delegate(s) to the CWA national convention by a vote of every member. Such election shall be consistent with the CWA constitution and with the UPTE-CWA 9119 elections code (Appendix B of this constitution).

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