UPTE-CWA 9119 Constitution
Article VII: Duties of Officers & Executive Board
Section 1. The UPTE CWA 9119 President shall:
a. preside at all meetings of the Executive Board and at all meetings of the convention;
b. be a member ex-officio of all convention or Board committees except the Election Committee;
c. appoint all standing and special committees of the organization, with the approval of the Executive Board;
d. sign all authorized orders of the treasurer and countersign all checks drawn against the funds of the organization, provided that the UPTE CWA 9119 Vice-President, Executive Vice President, and Secretary may, with the approval of the Executive Board, act as alternative signatories on checks to the President and Treasurer;
e. serve as a delegate to CWA national conventions; and
f. submit a report to the delegates at each UPTE-CWA 9119 convention regarding the progress and standing of the organization and regarding the President’s official acts.
Section 2. The Executive Vice President:
a. shall carry out the policies and decisions of the President and Executive Board;
b. shall coordinate statewide activities, including organizing, negotiations, and political activity, as the President and/or Executive Board decides.
Section 3. The Vice-President shall:
a. assist the President in the performance of the President’s duties; and
b. in the absence or inability to serve of the President, preside at all meetings and perform all duties otherwise performed by the President.
Section 4. The Secretary shall:
a. keep or cause to be kept a record of the proceedings of all conventions and Executive Board meetings. The Secretary shall send to the President of each local a copy of the Executive Board agenda prior to each Executive Board meetings and a copy of the minutes of each Executive Board meeting after the Board meeting;
b. send a record of all conventions to all delegates and campus local Presidents no later than 60 days after the conclusion of such convention; and
c. perform such other duties as the Executive Board or the convention may direct or as are required by this Constitution.
d. make the minutes available to all members upon request within 10 working days.
Section 5. The Treasurer shall:
a. receive and take charge of all money and property of UPTE CWA 9119;
b. deposit all money of UPTE CWA 9119 in a bank selected by the Executive Board. Money so deposited shall be withdrawn only by checks signed in accordance with this Constitution;
c. cause the payment of proper bills and expenses of the union, when evidenced by satisfactory statements or vouchers, by checks countersigned by the President, Executive Vice-President or Vice-President. Prepare and sign checks for such purposes as are required by the Constitution or authorized by the convention or the Executive Board, provided that the Vice President and Secretary may, with the approval of the Executive Board, act as alternate signatories to either the President, Executive Vice-President or Treasurer;
d. keep, or cause to be kept, an accurate record of receipts and disbursements and render a report thereon at each meeting of the Executive Board; and
e. report fully on the financial standing of UPTE CWA 9119 to each affiliated campus local union at least quarterly.
Section 6. The Executive Board shall be the governing body of this organization when the convention is not in session. All matters affecting the policies, aims and means of accomplishing the purpose of this organization not specifically provided for in this Constitution or by action of the delegates at a regular or special convention shall be decided by the Executive Board. The Executive Board shall meet at lest quarterly at the call of the President. Special meetings may be called by the President or by a majority of the members of the Executive Board. A report on all actions of the Executive Board shall be made at each convention. A majority of the members of the Executive Board shall be required for a quorum.
Section 7. The Executive Board shall be responsible for the development of a proposed annual budget, which shall be presented to the annual convention.
Section 8. The Executive Board may establish a system for the bonding of staff and officers of campus locals, subject to law.
Section 9. The trustees shall make or cause to be made at least annually an audit of the organization’s finances, and shall report to the membership on the results of such audit. They shall hold no other office. Audits shall be held within ninety days after the end of the fiscal year.